5 Tips For Scheduling Effective Meetings With A Remote Team


Meta Description: How can you effectively schedule meetings when working with a remote team of Fiverr freelancers? In this article, we’ll show you how it’s done. 

You can easily communicate with Fiverr freelancers through email and messaging apps. However, you’ll still need to conduct online meetings with your entire team to discuss important issues and plans. 

How can you schedule meetings when everyone is based on different time zones? Here’s what you need to know:

1. Plan Appropriately 

Take a look at the daily schedule of your team.

A good tip is to ensure that freelancers and remote workers in the same department have a common time to meet. For example, a Fiverr freelance designer based in New York could schedule a meeting on 9:00 am (UTC -4) with their marketing executive in Germany because it is 3:00 pm (UTC +2) at Berlin.


2. Communicate Through Pictures and Videos 

It’s often hard to communicate complex ideas during Skype calls so consider using pictures and videos.

Tools like Realtimeboard enable you to construct customer journey maps, diagrams, and graphs so that you can easily communicate instructions to your remote team. This way, you avoid misunderstandings and get deliverables that meet your expectations.

3. Document Meetings

Even if you find a meeting time that works for every team member, not everyone is able to attend each time. 

They could get sick or have urgent personal matters, so how do you ensure that each remote worker or freelancer will be on the same page? Document the meeting in a video or list all of the results in a document. 

Apps like Vidyard enable users to start recording from their browser. They can also share the link with co-workers and receive a notification once it’s played.

You can also record yourself giving feedback on a team member’s work and send it online. This way, you don’t have to be on the Internet 24/7 just to communicate with a co-worker. 

4. Avoid Micromanagement

Train remote workers or Fiverr freelancers but avoid micromanaging them. 

Designers and content creators don’t want to hear your feedback if they’re not done with their blog post or design yet. Instead, make time to ensure the instructions are clear beforehand. 

During the meeting or Skype call, write down to-dos and specify the tasks required. You can use project management tools like Trello and Slack to document instructions and track deadlines. 

If you’ve got any feedback, then schedule a brief Skype call. This way, you can effectively spread your time managing remote freelancers or workers and make time for breaks too. 

Plan Ahead & Focus On Clarity 

Getting remote workers or Fiverr freelancers to attend one meeting doesn’t have to be difficult. 

The first thing that you need is to find a time that’s appropriate for everyone. Afterwards, communicate effectively through pictures and videos so your teammates understand what you’re talking about. Make sure everything is clear and avoid micromanagement. 

Not everyone might be available during your allotted schedule so document and record the discussion. 

Planning to start hiring freelancers or remote workers to boost your business? You can hire your first remote freelancer on Fiverr.

Matt Clunan
Matt is a Director of Brand Marketing at Fiverr. He has 8+ years of experience in brand and digital marketing, working in technology and sports.